These rules of the Australasian Bluegrass & Old Time Music Association were adopted by the association on 9th May 2013.
After consultation with the Harrietville community and business houses, the dates for the 2013 Harrietville festival were set for Friday 22nd to Sun 24th November 2013.
The festival – or a great part of the event will be held at the Feathertop Chalet with ancillary events and activities scheduled – where practical – in other parts of the Harrieitville township.
After consultation, discussion and agreement, the meeting resolved to name the annual Harrietville music event: ‘Mountaingrass’ with the following tag “Australia’s National bluegrass & old-time music festival”
There was a conscious choice to use the word ‘festival’ rather than ‘convention’ because it would be more attractive, familiar, and interesting to young musicians, and because this was a new and different event.
Budget and Cost Modelling:
One of the first steps to be undertaken by the Executive is to build a comprehensive financial business model for the MountainGrass Festival. This model should include costs from, business houses, artists, accommodation, travel, equipment hire etc. The Executive needs to make sure that all known costs are accounted for and built-in to a developing business plan for the 2013 and future events. Committee members to meet with Harrietville businesses in early July 2013, to gain agreement on best cost structures to provide ongoing benefits to the town and longevity of the festival.
The Executive agreed to continue build and review a 3 and 5-Year Plan by year’s end with the aim of developing a sound business model from which to grow the festival and a need to continue dialog with business’ to develop the plan.
The Executive has then agreed to meet with the Harrietville community, Alpine Shire, Local businesses/Chamber of Commerce to seek input and assistance for the MountainGrass event.
Fundraising for the 2013 Harrietville bluegrass Festival has begun with ABOTMA Seeking to attract members to join the organisation.
At the meeting on the 5th May 2013, membership categories were set as:
- Band membership;
- Full adult member;
- Student/Youth member;
- Family membership;
- Overseas guest member;
- Life member.
Life membership may be purchased, but may also be awarded by ABOTMA in recognition of services to bluegrass and old-time music in Australasia.
The Executive then agreed on the following membership fees to be paid annually:
- Band – $70.00 (to include a maximum of six members)
- Adult – $25.00 (>21 years)
- Student/Youth – $15.00. (Includes youth between the ages of 14 to 21 years)
- Child – $0.00 (<14 years)
- Family – $60.00 (this category includes up to 4 family members of any age eg. 2 adults + 2 kids or 1 adult+ 3 kids)
- Overseas Guest M’ship – $20.00 (the association might elect to pay for these where appropriate)
- Life membership – $500 (unless awarded in recognition of services to bluegrass and/or old-time music)
Membership shall be for the year in which the membership is paid. Membership to ABOTMA bought in 2013 shall be valid for the 2013 year. The Executive also agreed that in this first year of the Association, new memberships paid for before 30 June 2013, shall nevertheless be valid until 30 June 2014.