2016 Annual General Meeting
19th November. 5.30pm
Feathertop Chalet Conference Room, Harrietville
Members voting are to have signed in at the door and received voting cards
- Welcome by President (chair)
- Declare open the 4th Annual General Meeting of ABOTMA
- Appoint a minute taker
- Attendance and apologies
- Note members attending by proxy
- Confirmation of the minutes of 2015 AGM
- Reports from Executive Committee for 2016
- President’s report – (including role of Exec committee in relation to the festival and review of the year)
- Secretary’s report
- Treasurer’s report including financial statements (and auditor’s report if available)
- 2015 Festival report
- Annual membership fee and membership period
- Committee member retirements
- Election of ordinary committee members for 2016 – the number of ordinary members to hold office for the next year must be decided at the AGM.
- Nomination of a returning officer
- President declares all positions vacant and vacates the chair.
- Election of Officers for 2015/2016 (via secret ballot)
- President – call for nominations and hold secret ballot if more than one nomination. Each candidate to give a 5 minute talk in support of their nomination.
- Vice President
- Welcome to 2016/2017 Executive
- General Business
- Date for next MountainGrass festival: 17-19 November, 2017
- Date for next ABOTMA AGM: 18 November, 2017
- Close of meeting.