2016 Annual General Meeting
19th November. 5.30pm
Feathertop Chalet Conference Room, Harrietville

Members voting are to have signed in at the door and received voting cards

1. Welcome by President (chair)
2. Declare open the 4th Annual General Meeting of ABOTMA
3. Appoint a minute taker
4. Attendance and apologies
5. Note members attending by proxy
6. Confirmation of the minutes of 2015 AGM
7. Reports from Executive Committee for 2016
1. President’s report – (including role of Exec committee in relation to the festival and review of the year)
2. Secretary’s report
3. Treasurer’s report including financial statements (and auditor’s report if available)
4. 2015 Festival report
8. Annual membership fee and membership period
9. Committee member retirements
10. Election of ordinary committee members for 2016 – the number of ordinary members to hold office for the next year must be decided at the AGM.
11. Nomination of a returning officer
12. President declares all positions vacant and vacates the chair.
13. Election of Officers for 2015/2016 (via secret ballot)
1. President – call for nominations and hold secret ballot if more than one nomination. Each candidate to give a 5 minute talk in support of their nomination.
2. Vice President
3. Secretary
4. Treasurer
14. Welcome to 2016/2017 Executive
15. General Business
16. Date for next MountainGrass festival: 17-19 November, 2017
17. Date for next ABOTMA AGM: 18 November, 2017
18. Close of meeting.